Industry · Nonprofits

Get donor updates, grant reports, and campaign drafts done with a small staff

Nonprofits can use AI agents to draft donor thank-yous, prepare grant report sections from your own notes, plan fundraising campaigns, and keep supporter records tidy. In Brainwrite, a small team of bots handles first drafts and admin, and staff approve every message before it reaches a donor. Data stays on your machine, apart from what goes to the AI provider you choose.

Download for MacSee use cases

Nonprofits · example team

You
NovaChief of Staff
  • AtlasCRM auditor
  • SageInbox checker
  • NovaChief of Staff
  • DashDelivery tracker

Brief your Chief of Staff. It picks the specialists and runs the team.

An example team. Start with one bot and add specialists when the work needs them.
Two nonprofit staff prepare a grant application with illustrated AI agents Penny, Sage and Nova at the same table.
NovaChief of Staff
7:05 am

Donor thank-you drafts: ready for you. Nothing sent.

  1. 1Grant report sections
  2. 2Campaign plans
  3. 3Impact stories
Nonprofits team4 bots
Grant report sectionsWaiting for your approval

Where the week goes

The work that eats your time.

Grant reporting

Each funder wants a different format, built from the same program notes and numbers.

Donor thank-yous

Every gift deserves a personal thank-you. When staff are stretched, they go out late or generic.

Campaign content

Appeals need emails, posts, and stories, written by people who also run programs.

Messy supporter records

Duplicates, missing tags, and old addresses build up in the CRM until a mailing goes wrong.

Start here

The first job to hand off.

Donor thank-you drafts

Each week a bot reads new gifts from your CRM or spreadsheet and drafts a personal thank-you for each, based on the donor's history. Staff edit and send.

CRM hygiene

Every Monday at 8:00, check our HubSpot deals for anything with no activity in 30 days, contacts that look like duplicates, and deals missing a close date or next step. List proposed fixes by owner. Do not change any records.

Your Chief of Staff put a team on it

  • Atlas· CRM auditor
  • Sage· Inbox checker
  • Nova· Chief of Staff
  • 14 deals with no activity in 30 days; 5 have no next step
  • Likely duplicates: 6 contact pairs (same email domain and similar names)
  • Missing close date: 9 open deals, grouped by owner
  • Proposed: move the Fieldstone deal to Closed lost; the last email says they chose another vendor

DoneEvery merge, update, and deletion in the CRM waits for you. Nothing was sent.

An illustrated example. Your team works on your own files and apps.

What the team takes on

Jobs your AI team does every week.

  • Grant report sections

    Draft report sections in the funder's format from program notes in Google Drive. Staff check every figure and outcome.

  • Campaign plans

    Turn one audience insight into an appeal, assets for each channel, and a date to review what worked.

  • Impact stories

    Draft blog posts and newsletter stories from program notes, for staff to check with the people involved.

  • Supporter record cleanup

    Flag duplicates, missing tags, and gaps in Salesforce or your spreadsheet, and propose fixes for staff to approve.

  • Board updates

    Compile a weekly or monthly summary of activity from your sheets and notes in the same format each time.

Why a team

Why this works better than a chatbot.

Approval before contact

In Ask mode, risky actions such as sending an email become approval cards. Staff decide what reaches donors.

Supporter data stays local

Chats, files, and memory stay on your machine. Text goes only to the AI provider and apps you choose.

Pay for the AI you use

Bring your own AI account and see token use and cost per thread, so you can keep spending visible.

Ready-made teams

Campaign and blog teams install from the team library with routines paused and apps off until you approve them.

In detail

See the jobs step by step.

See it in the app

What it looks like in Brainwrite.

A real screenshot from a demo workspace.

Routines list with the Daily briefing open: Juno, every weekday at 9:00 AM, Post results to Daily briefing · Results, with Run now and Pause.

Start faster

Ready-made teams to start from.

Your tools

Apps your team works in.

FAQ

Questions about Brainwrite for nonprofits

How can a nonprofit use AI agents?

Start with drafting and admin that small teams postpone: donor thank-yous, grant report sections, campaign content, and supporter record cleanup. Brainwrite runs bots on your Mac that work from your CRM, spreadsheets, and documents. Staff review each draft, check the figures, and approve every message before it reaches a donor or funder.

What does Brainwrite cost?

Brainwrite Cloud is $99 a month and includes the desktop app and an always-on cloud computer. The Organisation plan is $750 a year for teams that run Brainwrite on their own server. Neither plan includes AI usage, which your AI provider bills. There is no free plan or trial.

Is donor data kept private?

Chats, files, and bot memory stay on your machine, and Brainwrite's account service sees only your email and plan. The data a bot works on is sent to the AI provider you choose and to the apps you connect. Check your provider's terms against your privacy policy and any funder requirements.

Related

Related industries.

Give your first job to Brainwrite.

Download the app, connect the AI you already pay for, and tell your Chief of Staff what needs doing.

Download for MacSee how it works

macOS today. Windows and Linux are coming soon.