Use case · Operations

Say it messily, get a clear brief back

To turn a voice note into a brief, dictate into the Brainwrite composer microphone, which uses Apple's on-device speech recognition, and send it to a bot. The bot turns your rambling into a structured brief: goal, audience, key points, deadline, and open questions. It can save it to Google Docs or Notion, or hand it to a specialist to start the work.

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Voice note to brief

Turn what I just dictated into a one-page brief for our freelance designer: goal, audience, what the landing page must say, deadline, and open questions. Keep my words for the headline idea. Save it to the Design briefs folder in Google Docs.

Your Chief of Staff put a team on it

Nova· Chief of Staff
Sage· Brief writer
Atlas· Specialist

Brief: Autumn offer landing page, saved to Design briefs in Google Docs
Goal: get existing customers to upgrade before 30 November
Must say: the price stays the same for annual plans; your headline idea kept word for word
Open question: should the page show the monthly price at all? Asked back to you

DoneWhether the brief says what you meant waits for you. Nothing was sent.

An illustrated example. Your team works on your own files and apps.

A creator writes ideas in his home studio, ring light and camera behind him, with AI agents Sage, Atlas and Nova around the desk.

The job

Doing it yourself, and handing it off.

Doing it yourself

Ideas arrive faster than you can type them, and the clearest version is the one you would say out loud to a colleague. But a voice memo on your phone sits unplayed, and typing it up later loses half of it. Writing a proper brief for someone else to act on takes twenty minutes of structure, so the idea either waits or goes out as a vague one-line request.

What the team does

Turn rambling dictation into a structured brief
Pull out deadlines, names, and decisions you mentioned
Ask about anything important that is missing
Save the brief or hand it to a specialist bot

What waits for you

Whether the brief says what you meant
Who gets it and what happens next
Anything sent to another person, which waits for your approval

The team

Who's on it.

Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.

NovaIllustrated example
Chief of Staff
Receives the dictation, works out what kind of brief it is, and asks one or two questions if something important is missing.
SageIllustrated example
Brief writer
Turns the dictation into a structured brief in your saved format, keeping your wording where it matters.
AtlasIllustrated example
Specialist
Takes the finished brief and starts the work, such as a draft post or a research task, when you ask.

How it runs

A run, step by step.

01
Dictate
Use the composer microphone and talk. Recognition happens on your Mac.
02
Send to the Chief
Say what you want back, such as a brief for the designer or a task list.
03
Read the brief
Check the goal, key points, and open questions, and answer anything the bot asked.
04
Hand it on
Save it to Google Docs or Notion, or ask the Chief to delegate the work to a specialist.

What you'll connect

Apps this job uses.

FAQ

Questions about Voice note to brief

Does dictation send my voice to the cloud?

No. The composer microphone uses Apple's on-device speech recognition, so your voice stays on your Mac. The text it produces is what the bot reads, and that text goes to the AI provider you picked for that bot, like any typed message.

Can I dictate from my phone?

Not yet. Brainwrite runs on macOS today, and the iPhone and Android companion apps are coming soon. For now, dictate in the desktop app. Dictation also works while the window shows your own My Cloud, with recognition still on your Mac.

Can the bot reply with a voice note?

Yes. A bot can attach a voice note to its reply in the voice you chose, with the same text as a visible caption. Voice notes are limited to 1000 characters, so ask for a short spoken summary and keep the full brief as text.

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