Use case · Operations

Leave every meeting with owners and dates, not just notes

To turn meeting notes into action items with AI agents, connect Fireflies or Google Meet transcripts to a Brainwrite bot. After each meeting it lists the decisions, the action items with an owner and a due date, and the open questions. It drafts the tasks for Asana, Linear, or your tracker and a short recap for Slack. Creating tasks and posting wait for your approval.

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Meeting notes to action items

Every weekday at 17:30, read today's Fireflies transcripts. For each meeting, list decisions, action items with an owner and due date, and open questions. Draft Asana tasks for the action items and a Slack recap for the project channel. Ask me before creating or posting anything.

Your Chief of Staff put a team on it

Atlas· Notes analyst
Sage· Task drafter

3 meetings processed: Product sync, Kestrel kickoff, Hiring debrief
Product sync: 2 decisions, 5 action items; 1 has no owner and is marked for you
Action: Leila to send the revised scope to Kestrel by Wednesday (quoted at 14:20 in the transcript)
5 Asana tasks drafted, waiting for your approval

DoneSaved as a routine: Weekdays at 17:30. It starts paused until you turn it on.

An illustrated example. Your team works on your own files and apps.

A founder gives a thumbs up over a printed report while illustrated AI agents Nova and Sage look on in a co-working space.

The job

Doing it yourself, and handing it off.

Doing it yourself

The meeting ends with a feeling of agreement and no written record of who does what. Someone was meant to take notes. The transcript exists, but nobody reads a 40-minute transcript. A week later, two people think the other owns the follow-up, and the decision gets reopened in the next meeting because nobody can point to where it was made.

What the team does

Read meeting transcripts from Fireflies or Google Meet
List decisions, action items with owner and due date, and open questions
Quote the part of the transcript each item came from
Draft tasks for your tracker and a short Slack recap

What waits for you

Which tasks are created, and who owns them
Whether the recap is posted, and to which channel
How to settle items with no clear owner

The team

Who's on it.

Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.

AtlasIllustrated example
Notes analyst
Reads the transcript and pulls out decisions, action items with owners and due dates, and open questions, quoting the moment each was said.
SageIllustrated example
Task drafter
Turns action items into tasks for Asana, Linear, or your tracker, and drafts a short recap for Slack. Both wait for your approval.

How it runs

A run, step by step.

01
Connect transcripts and tools
Connect Fireflies or Google Meet for transcripts, your task tool, and Slack.
02
Run after meetings
Ask after a meeting, or set an end-of-day routine that processes the day's transcripts.
03
Check the list
Read the decisions and action items. Items with no clear owner or date are marked for you.
04
Approve tasks and recap
Approve the tasks to create and the Slack recap to post.

What you'll connect

Apps this job uses.

FAQ

Questions about Meeting notes to action items

Which meeting tools does it read?

The Fireflies connector lists transcripts and can answer questions about a meeting, and the Google Meet connector lists past meetings and reads transcripts. The Zoom connector lists recordings and can fetch a meeting summary on paid Zoom accounts. You can also paste notes or drop a transcript file into the bot's working folder.

Will it create tasks and post to Slack on its own?

Not if you keep the thread in Ask mode and tell it to ask first. Sending a Slack message is an approval card unless you have allowed it, and you can grant the bot an exact list of tools. Most teams approve the task list and recap in one pass at the end of the day.

What if the meeting did not assign an owner?

The analyst does not invent one. Items with no clear owner or due date are listed separately with the quote from the transcript, so you can assign them yourself or raise them at the next meeting.

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