Use case · Operations

Walk into every meeting knowing the history

To prepare for meetings with AI agents, ask your Brainwrite Chief of Staff to brief you on the day's calls. It reads your calendar, pulls recent email threads and CRM notes for each attendee, has a research bot check public sources, and writes a short brief per meeting: who is coming, what was said last time, and what is still open.

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Meeting prep

Every weekday at 7:30, look at my Google Calendar for meetings with people outside the company. For each, summarise our last email threads, the HubSpot deal stage, and anything I promised, and post the briefs to a thread called Meeting prep.

Your Chief of Staff put a team on it

Nova· Chief of Staff
Penny· Inbox and CRM specialist
Atlas· Research bot

3 external meetings today; briefs below
11:00 Northwind (Alex Rivera, Ops Lead): deal in Proposal stage; you promised a security questionnaire by Friday
14:00 Lumen Dental: first call; their site lists 4 clinics and a new booking page launched this month
16:30 Harbor & Pine: last thread ended with their question on onboarding time, still unanswered

DoneSaved as a routine: Weekdays at 7:30. It starts paused until you turn it on.

An illustrated example. Your team works on your own files and apps.

A real estate agent smiles at his phone on the front path of a sunny house he is listing while illustrated Brainwrite AI agents Nova, holding a tablet, and Sage, holding a folder, stand beside him.

The job

Doing it yourself, and handing it off.

Doing it yourself

Five minutes before a call, you search your inbox for the person's name, skim the last thread, open the CRM to see where the deal stands, and look up their company. With back-to-back meetings, those five minutes do not exist, so you go in cold and spend the opening catching up on what you already knew. Promises made in the last call are the first thing forgotten.

What the team does

List today's meetings with outside attendees
Summarise recent email threads and open commitments
Pull deal stage and notes from the CRM
Check public sources about each attendee's company

What waits for you

What to raise in the meeting
Any follow-up email, invite, or CRM update afterwards

See it in the app

What it looks like in Brainwrite.

A real screenshot from a demo workspace.

Run details for Juno's Daily briefing · Wednesday, Oct 7: decisions needed, progress by team and risks, with a Did 3 tool calls receipt.

The team

Who's on it.

Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.

NovaIllustrated example
Chief of Staff
Reads the calendar, decides what each meeting needs, delegates the lookups, and writes the briefs.
PennyIllustrated example
Inbox and CRM specialist
Finds the last threads with each attendee and their CRM record, and lists open commitments on both sides.
AtlasIllustrated example
Research bot
Checks public sources about the attendee's company in its built-in browser and returns a short summary with links.

How it runs

A run, step by step.

01
Connect the sources
Connect Google Calendar, Gmail, and your CRM. Grant read tools only if preparation is all you want.
02
Ask or schedule
Ask the Chief for today's briefs, or set a weekday routine that posts them to a dedicated thread each morning.
03
Delegate the lookups
The Chief hands bounded tasks to specialists, and each returns its result to the same conversation.
04
Read and follow up
Read each brief. Any follow-up email or calendar change it suggests waits for your approval.

What you'll connect

Apps this job uses.

FAQ

Questions about Meeting prep

Where does the attendee research come from?

From the apps you connect and from public sources. The Chief reads your calendar, past email, and CRM through the tools you grant, and a research bot can read public web pages in its built-in browser, which you can watch and take over. It works only with the apps and tools you grant it.

Can it prepare for a meeting booked an hour ago?

Yes. Ask the Chief in a thread at any time and it briefs that meeting directly. A morning routine covers what is on the calendar when it runs, so anything booked later needs a direct request or a second routine later in the day.

Is my calendar data sent anywhere?

Brainwrite keeps chats, memory, and files on your Mac. Calendar access goes through Composio connected apps with OAuth, and tokens never appear in prompts. Event details the bot reads are sent to the AI provider you chose for that bot, which bills you directly for the usage.

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