Use case · Operations

Never miss a renewal or a notice deadline again

To track contract and subscription renewals with AI agents, give a Brainwrite bot your contracts folder and access to the mailbox where invoices and renewal notices arrive. It records each renewal date, price, and notice period in one Google Sheet, and every Monday lists what renews or needs notice in the next 60 days. You decide what to keep, renegotiate, or cancel.

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Contract and subscription renewal watch

Read the contracts in my Supplier contracts folder and search Gmail for renewal and subscription invoices from the past year. Build a Renewals sheet with item, renewal date, price, notice period, and source link. Every Monday, tell me what renews or needs notice in the next 60 days. Do not contact anyone.

Your Chief of Staff put a team on it

Atlas· Renewal finder
Nova· Chief of Staff

Tracker built: 27 renewals from 9 contracts and 18 subscription emails
Notice due: office cleaning contract needs 60 days' notice by 15 November (clause 9, PDF linked)
Renews in 30 days: design tool, 12 seats at 1,440 a year; 4 seats unused last quarter per your note
No date found: the courier agreement has no renewal clause; marked for you

DoneSaved as a routine: Mondays at 8:30. It starts paused until you turn it on.

An illustrated example. Your team works on your own files and apps.

A café owner checks her laptop at the counter before opening while illustrated AI agents Nova and Sage stand with her.

The job

Doing it yourself, and handing it off.

Doing it yourself

Software subscriptions, supplier contracts, insurance, domains, leases. Each renews on its own date, and many need notice weeks before. The dates live in signed PDFs and old confirmation emails. You find out a contract renewed when the invoice arrives, after the window to cancel or renegotiate has closed, and you pay another year for something you meant to drop.

What the team does

Find renewal dates, prices, and notice periods in contracts and emails
Keep one tracker with a source link for each item
List what renews or needs notice in the next 60 days
Draft calendar reminders and cancellation or renegotiation emails

What waits for you

What to keep, renegotiate, or cancel
Every email to a supplier and every calendar event
What a contract's notice clause means, with a lawyer where it matters

The team

Who's on it.

Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.

AtlasIllustrated example
Renewal finder
Reads contracts in Google Drive and renewal and invoice emails in Gmail, and records each renewal date, price, and notice period with the source.
NovaIllustrated example
Chief of Staff
Keeps the tracker current and posts a weekly list of what renews or needs notice soon.

How it runs

A run, step by step.

01
Point it at the sources
Share the contracts folder in Google Drive and connect the mailbox where renewal notices arrive.
02
Build the tracker
The finder builds one sheet: item, owner, renewal date, price, notice period, and source link.
03
Weekly check
Every Monday, the Chief lists what renews or needs notice in the next 60 days.
04
Decide in time
Keep, renegotiate, or cancel. Calendar reminders and emails to suppliers wait for your approval.

What you'll connect

Apps this job uses.

FAQ

Questions about Contract and subscription renewal watch

How does it find renewal dates?

It reads the contracts you share in Google Drive and searches Gmail for renewal notices, receipts, and invoices. Each tracker row links to where the date came from. If a contract has no clear renewal clause, the item is marked for you rather than guessed.

Can it cancel subscriptions for me?

No. It tells you what is coming up and can draft a cancellation or renegotiation email. Sending goes through an approval card unless you have allowed it, and cancelling inside a supplier's own site is something you do yourself.

Is a notice period always what the bot says?

Not always. Notice clauses can be worded in ways that are easy to misread, and some depend on how notice must be given. Treat the tracker as a reminder system, check the clause yourself before a deadline, and ask a lawyer for contracts that matter.

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