Use case · Operations
Keep bills, renewals, and appointments from sneaking up on you
To handle personal admin with AI agents, connect your personal Gmail, Google Calendar, and a task app such as Todoist to one Brainwrite bot. Each Monday it finds bills, renewal notices, and appointment emails, lists what is due in the next two weeks, and drafts any replies or reminders. It never pays, books, or cancels anything; you do that yourself.
Every Monday morning, check my personal Gmail and calendar for bills, renewals, and appointments in the next 14 days. Post a short list to my Personal admin thread with dates and amounts, and draft a reply for anything that needs confirming. Do not pay, book, cancel, or send anything.
Your Chief of Staff put a team on it
Nova· Chief of Staff
Atlas· Admin finder
Sage· Reminder drafter
- Due in 14 days: 5 items, 2 of them need a reply
- Renewal: car insurance renews on the 21st at 642, up from 590 last year (email linked)
- Appointment: dentist asks you to confirm Thursday at 10:30; reply drafted, waiting for your approval
- Subscription: a streaming plan renews on the 18th; you asked to review it, task added to Todoist
DoneSaved as a routine: Mondays at 7:30. It starts paused until you turn it on.
Personal admin: done. Nothing sent.
- 1Due in 14 days: 5 items, 2 of them need a reply
- 2Renewal: car insurance renews on the 21st at 642, up from 590 last year (email linked)
- 3Appointment: dentist asks you to confirm Thursday at 10:30; reply drafted, waiting for your approval
3 bots on this jobThe job
Doing it yourself, and handing it off.
Doing it yourself
Personal admin hides in the inbox. The car insurance renewal arrives as one email among forty, the dentist wants you to confirm an appointment, and a subscription you forgot about renews at the full price next week. You find out when the charge appears or the late fee arrives. Keeping a list would fix it, but keeping the list is one more piece of admin you never get to.
What the team does
- Find bills, renewal notices, and appointment emails in your personal mail
- List what is due in the next two weeks, with the amount or time and the email linked
- Add tasks with due dates to Todoist when you approve them
- Draft replies, such as confirming or asking to move an appointment
What waits for you
- Every payment, booking, renewal, and cancellation, done by you
- Which replies are sent and which tasks are added
- Money questions, such as which insurance to choose, ideally with a qualified adviser
The team
Who's on it.
Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.
- NovaIllustrated example
Chief of Staff
Runs the weekly check and writes one short list of what is due and what needs you.
AtlasIllustrated exampleAdmin finder
Searches your mail for bills, renewal notices, and appointment messages, and reads your calendar for the next two weeks.
SageIllustrated exampleReminder drafter
Adds tasks with due dates to your task app and drafts replies, such as confirming an appointment. Drafts only.
How it runs
A run, step by step.
- 01
Connect personal accounts
Connect your personal Gmail, Google Calendar, and Todoist, labelled personal. Grant only the tools this bot needs.
- 02
Say what counts
List the kinds of things to watch, such as bills, insurance, subscriptions, school, and health appointments.
- 03
Weekly check
A Monday routine finds what is due in the next two weeks and posts one list to a Personal admin thread.
- 04
Act on the list
Pay, book, or cancel yourself. Approve the drafted replies and tasks you want.
What you'll connect
Apps this job uses.
Gmail
Bots search, label, and read Gmail threads and draft replies in place. Sending waits for your approval.
Google Calendar
Bots read your Google Calendar, find free slots, and create or move events. Invites wait for your approval.
Todoist
Add Todoist tasks in plain language, plan your day from what is due, and review what you finished last week.
Google Drive
Bots find, download, upload, and organise Google Drive files, and share them once you approve.
FAQ
Questions about Personal admin
Can a personal AI assistant pay my bills?
Not in this setup. The bot finds bills and renewal notices and lists what is due, with the amount and the email. Paying, booking, and cancelling stay with you. It is not a financial adviser either, so for choices such as which insurance or plan to pick, use your own judgement or a qualified adviser.
Can I keep personal and work accounts apart?
Yes. Connected apps support several labelled accounts for the same service, such as a work and a personal Gmail. Grant this bot only the personal accounts and the exact tools it needs, and keep work bots on work accounts. Its memory is plain text you can read, edit, or delete.
Is my personal email private?
Brainwrite keeps chats, files, and memory on your Mac, and mail access runs through Composio with OAuth tokens that never appear in prompts. Message text the bot reads is sent to the AI provider you picked for that bot, so choose one you trust, or a local model.
Built on
Features this job relies on.
Chief of Staff
One bot takes your request, hands focused tasks to specialists, and returns a single summary.
Routines
Run a bot's task once, on an interval, or on chosen weekdays, with a receipt for every run.
Memory
Plain-text memory per bot that you can read, fix and delete. No hidden profile.
Approvals
Risky actions become cards you approve or deny in the conversation. Ask or Full Access per thread.
Give your first job to Brainwrite.
Download the app, connect the AI you already pay for, and tell your Chief of Staff what needs doing.
macOS today. Windows and Linux are coming soon.