Use case · Finance

Arrive at month-end sign-off with the prep already done

To prepare a month-end close with AI agents, connect QuickBooks or Xero, your payment app, and a Google Sheet checklist to Brainwrite. Bots run the trial balance and profit and loss, match payment payouts to deposits, list unpaid bills and open invoices, and tick off each prep step with evidence. A qualified person reviews the exceptions, makes the entries, and signs off.

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Month-end close checklist

September is over. Work through the Close checklist sheet: run the trial balance and P&L in Xero, match Stripe payouts to deposits using the bank export in the sheet, list unpaid bills and open invoices, and compare with August. Tick each step with a note and list exceptions for my bookkeeper. Do not record or change anything in Xero.

Your Chief of Staff put a team on it

  • Nova· Chief of Staff
  • Penny· Reports bot
  • Atlas· Matching bot
  • Checklist: 9 of 12 prep steps done with evidence; 3 need a person
  • Payouts: 21 of 23 Stripe payouts matched to deposits; 2 unmatched, listed with dates and amounts
  • Open at month end: 7 unpaid bills totalling 3,410 and 5 open invoices
  • P&L vs August: software costs up 38%; the new annual licence explains most of it

DoneEvery journal entry, adjustment, and reclassification waits for you. Nothing was sent.

An illustrated example. Your team works on your own files and apps.
Split scene: at 11:30 pm a bookkeeper is buried in receipts; at 7:00 am AI agents Penny and Dash have sorted them for his review.
11:30 pmMonth-end, one receipt at a time.
7:00 amReceipts sorted. Exceptions flagged for you.
NovaChief of Staff
7:40 am

Month-end close checklist: done. Nothing sent.

  1. 1Checklist: 9 of 12 prep steps done with evidence; 3 need a person
  2. 2Payouts: 21 of 23 Stripe payouts matched to deposits; 2 unmatched, listed with dates and amounts
  3. 3Open at month end: 7 unpaid bills totalling 3,410 and 5 open invoices
3 bots on this job
Every journal entry, adjustment, and reclassificationWaiting for your yes

The job

Doing it yourself, and handing it off.

Doing it yourself

Month-end close is a checklist that lives in someone's head or an old spreadsheet. Run the reports, match the Stripe payouts to the bank deposits, chase the missing receipts, find the uncategorised transactions, compare with last month. Each step is simple and slow, and the whole thing takes days because it gets fitted around everything else. The judgement calls at the end get the least time.

What the team does

  • Run trial balance, profit and loss, and balance sheet reports for the month
  • Match Stripe payouts to deposits in the books or a bank export
  • List unpaid bills and open invoices at month end
  • Compare each report with last month and mark large changes

What waits for you

  • Every journal entry, adjustment, and reclassification
  • How each exception is resolved
  • Sign-off of the close, by a qualified person

The team

Who's on it.

Your Chief of Staff picks the specialists the job needs. Each has its own role, instructions, model, and app access.

  • NovaIllustrated example

    Chief of Staff

    Works through your close checklist, delegates each step, and reports what is done and what needs a person.

  • PennyIllustrated example

    Reports bot

    Runs the trial balance, profit and loss, and balance sheet in QuickBooks or Xero, and compares them with last month.

  • AtlasIllustrated example

    Matching bot

    Matches Stripe payouts to the deposits in your books or in a bank statement export, and lists anything that does not match.

How it runs

A run, step by step.

  1. 01

    Write the checklist

    Put your close steps in a Google Sheet. The Chief works through them in order and records evidence for each.

  2. 02

    Grant read access

    Connect your accounting and payment apps with read tools. The bots prepare; they do not post entries.

  3. 03

    Run the prep

    Ask for the close prep after the month ends. Bots run reports, match payouts, and list exceptions.

  4. 04

    Review and sign off

    Your bookkeeper or accountant reviews the exceptions, makes the entries, and signs off the close.

What you'll connect

Apps this job uses.

FAQ

Questions about Month-end close checklist

Can AI close the books for me?

No. The bots prepare: they run reports, match payouts, and list exceptions against your checklist. Journal entries, adjustments, and sign-off belong to a bookkeeper or accountant who understands your books. Treat the prep as a starting point that still needs a qualified review.

Will the bots post entries in QuickBooks or Xero?

Grant them read tools only for this job and they cannot. Even with wider access, recording a payment waits for an approval card unless you have allowed it. The Inspector shows every tool call a bot made, so your reviewer can see exactly what was read.

Can the close prep run automatically each month?

Routines run once, at a repeating interval, or on the weekdays you choose, so there is no first-of-the-month setting. Ask for the prep when the month ends, or set a one-time routine for the date and create the next one after sign-off.

Built on

Features this job relies on.

Keep going

Put a team on something else.

Give your first job to Brainwrite.

Download the app, connect the AI you already pay for, and tell your Chief of Staff what needs doing.

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